In Azendoo, you do not get organized around projects. Rather, you get organized around Subjects. Except, why did we choose to have Subjects, you may wonder? Because Subjects can be anything, while projects can only be projects.
There can be so much of your work that is not directly related to a particular project, and yet you need to manage and organize it as much as the project work.
All of Azendoo’s Subjects are composed of five elements:
- Their own Activity feed
- Their own Task lists
- Their own Calendar
- Their own Analytics dashboard
- And, their own Documents
Subjects have their own Tasks and activity message views, plus they can also be shared on multiple Subjects simultaneously. This option adds flexibility to your team concerning what they want to share and who they want to share it with.
We gathered 20 ways to use Subjects in Azendoo in hopes of inspiring you to create your own and start collaborating on every aspect of your business!
Here are 20 ways you can use subjects in Azendoo.
Roadmaps are essential to manage your priorities. We use them at Azendoo, actually, we have three different roadmaps: our app development roadmap, our mobile roadmap, and a marketing roadmap.
Brainstorming is usually done in teams, but can also be done remotely. Create a subject for brainstorming and/or suggestion box.
Ask participants to jot down their ideas in the form of tasks, so it becomes easier to prioritize, or in activity messages so everyone can give their feedback right away.
Check out this article about fostering idea generation in teams.
You can manage your Growth hacking backlog right in Azendoo. Use the task lists for the log and a Google Drive document for each experiment.
Fred, our CMO, wrote a blogpost about it.
If you are a student, and want to manage your assignments and projects in Azendoo, the best way is to create one subject per class to manage your personal homework.
You may also invite your classmates and work on group projects together, while sharing information and notes easily.
Did you know we have special offers for the educational world?
Subjects can also serve as “tags”. For example, you want to view all urgent tasks quickly. Simply create a Subject called “Urgent” and share your tasks on this Subject.
This way, you will see which tasks are urgent in your task lists. In addition, dedicated subjects can have their own task lists, calendar, and analytics to better manage your priorities.
Use a subject dedicated to team announcements to keep all of your team members in the loop. Invite all of your team members and have group discussions around your next team activity, and you can even cast votes!
Sometimes you need to talk about something other than work. This is where the watercooler subject comes in. Share funny gifs, events around your area, or anything else that you see fit. And thanks to Azendoo embedding capabilities, sharing stuff is much more fun ;)
Check out our watercooler Subject in our blogpost “How Azendoo uses Azendoo”.
If you are blogging for your business, editorial planning is vital. Although, the same concept can be used to any type of planning when using the calendar.
In this case, each task represents a blogpost to be published. You can set a due date to act as a publication date for the article. You can add all of the documents necessary (article, images, research, etc). You can ask easily your teammates for their opinion and collaborate task comments. Also, the task description is great to follow up on the status of the article: is it written, edited, designed yet?
The way I do it, is every monday morning I check which posts are due this week and add them to my todo. Every other week or so, I check the next few weeks and plan according to priorities.
A meetings Subject can be quite useful to keep a schedule and send reminders to participants.
Here is a good way to proceed:
- Create a task for each meeting
- Add the location, the topic, and other relevant information in the description
- Add the participants as followers
- Remind everyone of the meeting by posting a comment when the time comes
You can also share meeting notes in the same task when the meeting is over.
Of course Subjects can be projects! Create a Subject for each of your projects to keep track of progress, priorities, and exchange information with team members. You may also invite clients or other external collaborators to this subject.
The amazing Zapier integration connects Azendoo with hundreds of other apps. You can create dedicated subjects to host your zaps so it doesn't get mixed up with other things.
Great apps to consider connecting: Mention (to create a stream of your latest mentions throughout the web) or Pocket (to create a task reminding you to read the article you just added to your pocket).
For some inspiration, take a look at the Azendoo zapbook.
Using tasks as objects in your pipeline for a dedicated subject will help you track leads and the progress of your sales team.
You can use a Subject to centralize all your competitive intelligence efforts. Each team member that comes across information about a competitor or your industry, can share it within this subject. Then, your team can discuss this information and take action if needed.
Choose one Subject for each of your clients, so you can check the progress for each one and provide maximum value to them.
You can also invite them and share with them directly from Azendoo. That’s a great way to show your progress, as well as to get feedback.
Create a Bug Subject for each of your apps. Then, every time anyone encounters a bug, create a task with a description and screenshots when possible. You can also delegate the task to the appropriate developer and follow the progress with ease.
Pro tip: I use GIFs to capture bugs for the Azendoo dev team. It saves me time explaining the context and them trying to understand me ;)
Try LiceCap for GIFs creation. It’s awesomely simple
You can use a subject to manage your recruiting efforts. Use separators to create the different sections of your hiring process, and tasks can be your applicants. Also, you may add their résumé/CV in the task card, along with interview notes and other documentation.
Plus, you can also discuss with your colleagues about each candidate in the task card comments.
You can use a Subject dedicated to customer success. List your clients as tasks and use the powers of the tasks reminders, due dates, and comments to record the history of your clients successes.
Audrey, our customer success at Azendoo, wrote a post about it.
Easily manage any type of processes with Subjects. You have two options: use one single subject and use separators for each step of your process, plus the D&D, or, use one subject per step, and use them as tags for your tasks.
Social media watch
Yes, you can set up a subject for social media watch right in Azendo!. And what makes that awesome, is you can comment on each piece with your team before taking action.
Use Zapier to connect Azendoo to your Twitter, Facebook, Instagram, Pinterest, YouTube, Tumblr, Disqus, Scoop.it, Dribbble, GitHub, Helpscout, & Uservoice accounts. Set them to create activity messages or tasks and Azendoo will then become your social media management hub.
Business units / offices
If your team is dispersed in different locations, you can use subjects for each location to pass out information about each office without cluttering other subjects and giving irrelevant information to other team members.
How do you use your Azendoo Subjects? Let us know in the comments below!