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We just rolled out the Open Subjects for everyone, after a test phase. You can now create Open Subjects and turn your currently Private or Confidential Subjects into Open Subjects.

Open vs Private vs Confidential

There are now three types of Subjects: the already present Private and Confidential, and the new Open Subjects. Here are the main differences:

Confidential Subjects

The Confidential Subjects are invisible to non-members, therefore no request to join is possible and new members can only be invited in by current members.

The content of the Subject (messages, tasks, or document) can only be seen by the Subject members, and cannot be shared on other Subjects.

Confidential Subjects are represented by a padlock.

Private Subjects

The Private Subjects are visible by all workspace team members in the Subject Index or through a quick search. Non-members can ask to join Private Subjects by sending a request or can be invited by current members.

The content of a Private Subject can only be seen by Subject members when shared within the specific Subject, but can also be seen by other people if shared on other Subjects.

Private Subjects are represented by a full circle.

Open Subjects

Open Subjects are visible to everyone in a workspace, member or not. They are listed in the Subject index and search results. Anyone can become a member of the Subject by clicking the “Join as a member” button on the top right corner.

The content is visible by all workspace members, and everyone can create and interact with the content. However, only the Subject members will see the activity updates in their activity timeline.

Open Subjects are represented by an empty circle icon.

Here is a recap of the differences between Azendoo Subjects

The benefits of Open Subjects

The main benefit from having Open Subjects is that everyone in the workspace has access to the content, without overflowing their activity timeline.

Plus, everyone will be able to receive @mentions from Open Subjects; no more headaches about continuously adding members.

And of course, each new team member will be able to see and interact with the content of Open Subjects without having to request access, which makes onboarding faster.

Change your subject status easily

You can now edit a Subject from our new Subject edit window. It is very similar to the Subject creation window and allows you to change the Subject’s:

  • name
  • purpose
  • color
  • and the subject type (open, private, or confidential)

You can also make multiple changes to a Subject much faster!

Here is what it looks like:

Side menu changes

We made some slight changes in the Subject section in the left menu:

You can see all of your favorite Subjects, and 21 more, if you are a member shown in a display below, in alphabetical order.

But, the real novelty here is the small search panel which allows you to perform a quick search for a Subject. All active (as in non-archived) Subjects will show up as results. You then, simply click on the Subject to open it.

Additionally, we just rolled out the Subjects notifications on the side menu. You can now see which Subjects you have new notifications for.

We hope you enjoy these changes! Let us know what you think in the comments below.

Team Azendoo
Product Manager at Azendoo. I enjoy tech, building software, and football.
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